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HomeMy WebLinkAbout06-14-2007 VC WS-MPresent: MINUTES OF THE WORKSHOP SESSION VILLAGE COUNCIL OF NORTH PALM BEACH, FLORIDA JUNE 14, 2007 Dr. Edward M. Eissey, Mayor William Manuel, Vice Mayor Darryl Aubrey, Councilman T.R. Hemacki, Councilman Jimmy Knight, Village Manager Leonard Rubin, Village Attorney Melissa Teal, CMC, Village Clerk Absent: David B. Norris, President Pm Tem ROLL CALL Mayor Eissey called the Workshop Session to order at 9:30 p.m. All members of Council were present, except President Pm Tem Norris, who was out of town. All members of staff were present. AFFORDABLE HOUSING INVENTORY Village Manager Jimmy Knight reviewed the statutory requirement that a municipality prepare an inventory list of all real property within its jurisdiction to which the municipality holds fee simple title that is appropriate for use as affordable housing. This item was moved to the 6/28/07 Regular Session agenda. SETTLEMENT OF CODE ENFORCEMENT LIENS Village Attorney Len Rubin discussed the Council's authority to settle or compromise outstanding code enforcement liens. Mr. Rubin recommended that if the Council wishes to start considering lien reductions, the property must be in compliance as a pre -condition to any lien reduction request. Mr. Rubin briefly reviewed Florida law regarding code enforcement liens and possible options concerning 541 Lighthouse Drive. Mr. Knight gave statistics on the number of outstanding liens. Mr. Rubin reviewed current Code Enforcement Board procedure for determining the fine for code violations. Discussion took place concerning the amount of fines accrued for violations at 541 Lighthouse Drive and the dates when non-compliance began. Discussion ensued on Code Enforcement Board reduction of liens. It was requested that the Clerk investigate the amount of money expended by the Village on Code Enforcement cases involving 541 Lighthouse Drive. Council consensus was to hold this matter in abeyance, pending any follow-up by Mr. Guncheon. OPERATIONAL GUIDELINES FOR VILLAGE ADVISORY BOARDS Village Attomey Len Rubin reviewed an outline of procedures that would apply to all advisory boards and committees. With regard to changing the composition of certain boards from five members and two alternates to seven members, Mr. Rubin noted that establishing a quorum of three people for a seven member board could result in two members taking action on behalf of the entire board (by a two to one vote). Council consensus was not to change the composition of the boards. Minutes of Village Council Workshop Session held June 14, 2007 Page 2 of 2 Discussion ensued on persons serving on more than one board. Mr. Rubin advised that members are prohibited from serving on two boards with final authority, such as the Code Enforcement Board, Construction Board of Adjustment, Pension Board, or Zoning Board of Adjustment, but may serve on more than one board, if it is purely an advisory board. Discussion took place on clarifying the role of alternate members regarding discussion, motions, and voting. Discussion ensued on boards following basic parliamentary procedure. Discussion was held concerning assigning one councilman as liaison to each board. Council consensus was to continue with the current rotation schedule. Discussion ensued on having Chairmen attend Council meetings to report on the most recent meeting of each board. By consensus, the Council approved this suggestion. Discussion was held concerning automatic removal of members for excessive absences. Brief discussion ensued on term limits for board members. Council consensus was that absence from three consecutive regular meetings or 25% of regular meetings in a 12-month period would require review of membership status by the Council. This item was forwarded to the next Regular Session agenda. Mr. Rubin will prepare an ordinance for Council consideration. Upon passage of the ordinance, Mr. Knight will schedule one or two boards per Workshop Session agenda, to review the adopted procedures. SEACOAST RECLAIMED WATER AGREEMENT Village Manager Jimmy Knight advised that the proposed 10-year agreement from Seacoast contains numerous conditions and disclaimers, provides no guarantee of water availability, and rates, fees, and charges are subject to change. Mr. Knight recommended against entering into such an open-ended contract. Mr. Knight reviewed other options, such as a shallow well. No further action will be taken on an agreement with Seacoast to provide reclaimed water. ADJOURNMENT With no further business to come before the Council, the meeting adjourned at 10:35 p.m. Melissa Teal, CMC, Village Clerk/ •