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HomeMy WebLinkAbout2007-13 Code Amendment Boards & Committees• • ORDINANCE 2007-13 AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA, REPEALING SECTION 2-1, "COMMITTEE AND BOARDS," OF ARTICLE I, "IN GENERAL," OF CHAPTER 2, "ADMINISTRATION," OF THE VILLAGE CODE OF ORDINANCES AND ADOPTING A NEW SECTION 2-1, `BOARDS AND COMMITTEES," TO PROVIDE COMPREHENSIVE RULES OF GENERAL APPLICATION FOR ALL VILLAGE BOARDS AND COMMITTEES; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village Council wishes to adopt a new set of requirements and rules of general application for all Village Boards and Committees. NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE OF NORTH PALM BEACH, FLORIDA as follows: Section 1. The Village Council hereby repeals section 2-1, "Committee and boards," of Article I, "In General," of Chapter 2, "Administration," of the Village Code of Ordinances in its entirety. Section 2. The Village Council hereby enacts a new section 2-1 of Article I, "In General," of Chapter 2, "Administration," of the Village Code of Ordinances of to read as follows (additional language underlined): Sec. 2-1. Boards and committees. (a) Purpose. The Purpose of this section is to establish procedures for village boards and committees. Except as specifically provided by law or ordinance. all boards and committees are advisory only and the existence of such advisory boards and committees does not diminish or alter the statutory or constitutional authority of the village council. (b) Scope. The provisions of this section shall apply to all village boards and committees and shall govern the conduct of all members of such boards. fsj Creation of advisory boards. The village council may. by ordinance. create a board or committee in connection with any function of the village. The ordinance creating such board shall specify the Purpose. Powers. and duties of the board. Nothing set forth herein shall prevent the village council from creating ad hoc committees of limited duration by resolution. (d) Records. Each board and committee shall maintain attendance records and voting records of each member and shall forward such information to the village clerk. The records shall include the reason given by the board or committee member for any absence. Page 1 of 5 • • • Compensation of members. Board and committee members shall serve without compensation except as may be provided by ordinance or resolution of the village council. (ft General provisions. Members of village boards and committees: Shall serve at the pleasure of the village council and may be removed with or without cause by a vote of the village council; (2) Shall be a resident of the village and maintain residency in the village during the term of appointment (unless waived by the village council) and meet such other eligibility requirements as may be established by the village council: al Shall not hold any employment or office in village government or any contractual relationship with the village; CAI Shall serve on only one village board or committee where membership on two boards or committees would violate the constitutional dual office -holding prohibition: Shall not appear before the board or committee on which they serve or the village council as an agent or attorney on behalf of any person or entity: Shall not have or hold any employment or contractual relationship that will create a continuing or frequently recurring conflict between their private interests and the performance of their public duties or that would impede the full and faithful discharge of their public duties; 0 Shall not initiate any grievance or complaint against any person appearing before the board or committee on which they serve without the approval of the village manager; and al Shall attend all meetings in person and shall not participate as a member of any board or committee or vote on any matter bv telephone. video conferencing. or any other electronic means. (g) Number of members. Unless otherwise provided by law or ordinance. each advisory board or committee shall have five regular members and two alternative members. designated as the first alternate and the second alternate. At the beginning of each meeting. the chairperson of the board or committee shall publicly announce whether first alternate and/or the second alternate will be Participating in votes taken by the board or committee. Page2of5 • • • Terms of members. The terms of members shall be established in the ordinance creating the board or committee. Members whose terms have expired shall continue to serve until their successors are appointed. Board and committee members may be reappointed to successive terms. fil Officers. w All boards and committees shall, at a meeting during the month of May. elect a chairperson, a vice -chairperson. and anv other officers as the board deems necessary. The chairperson shall preside at board meeting s and shall be the official spokesperson for the board. The vice -chairperson shall assume the duties of the chairperson in the absence of the chairperson. At any meeting where the chairperson and the vice -chairperson are absent, the board or committee shall appoint a chairperson pro tempore to assume the duties of the chairperson. f Rules. Each board and committee shall adopt rules and regulations regarding the manner of conducting its meetings, which shall be consistent with the rules and regulations prescribed by the village council. Each board and committee shall adhere to the basic rules of parliamentary procedure, which require that: al All items of business and motions that are properly before the board or committee are fully and freely discussed; Only one issue or motion be considered at a time: All members direct their remarks to the chairperson and wait to be recognized by the chairperson: (4) While maioritv rules. the rights of the minority are protected by assuring them the ability to sneak and vote: and 01 All members refrain from making personal remarks or otherwise attacking the motives of other members. Page 3 of 5 • • • Meetings. Meetings shall be held at the call of the chairperson. at such other times as the board or committee may determine. or as otherwise Provided by law or ordinance. Special meetings shall not be held unless at least 48 hours notice is given to each member and to the village clerk. Members shall notify the chairperson if they are unable to attend a meeting. If a quorum will not be present. the scheduled meeting_ shall be cancelled. Minutes shall be kept of the proceedings at each meeting and shall record the official acts taken by the board or committee. Minutes shall be transmitted to. and maintained bv. the village clerk. All meetings and public hearings of village boards and committees shall be open to the public. All meetings shall be governed bv Government -in -the -Sunshine Law. as set forth in section 286.011. Florida Statutes, as may be amended. Ouorum and required vote. (11 Unless otherwise provided by law or ordinance. a auorum for the transaction of business shall consist of three members. The affirmative vote of a maioritv of those present shall be necessary to take official action. If any motion fails to achieve the affirmative vote of a maioritv of those present. then such petition or other matter shall be deemed denied. al Removal of members. LU Unless waived by the village council. any member who no longer resides within the village during his or her term shall automatically cease to be a member of the board or committee and shall inform the village clerk's office. al If any member of a board or committee is absent from three consecutive regular meetings or 25 percent of the regular meetings within any 12-month period. the chairperson shall notify the village council of such absences in writing. Upon consideration of the circumstances pertaining to the member's absences. the village council may retain the member or declare the member's office vacant and promptly fill such vacancy for the unexpired term of office. Page 4 of 5 • • • (m) Resignation of members. Members of boards or committees may resign at any time, bv submitting a written letter of resignation to the village clerk. (RI Clerical/technical support. The village manager may furnish the board or committee necessary clerical services and technical assistance. �02 Dissolution of boards. Unless otherwise provided bv law or ordinance, the village council may dissolve a board or committee if the village council determines that the board is no longer needed to meet the purposes for which it was established. Section 3. The provisions of this Ordinance shall become and be made a part of the Code of the Village of North Palm Beach. Section 4. If any section, paragraph, sentence, clause, phrase or word of this Ordinance is for any reason held by a court of competent jurisdiction to be unconstitutional, inoperative or void, such holding shall not affect the remainder of this Ordinance. Section 5. All Ordinances or parts of Ordinances or resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 6. This Ordinance shall take effect immediately upon adoption. PLACED ON FIRST READING THIS 28th DAY OF JUNE, 2007 PLACED ON SECOND, FINAL READING AND PASSED THIS 12th DAY OF JULY, 2007. 4 .. f .'•J (Village Seal) ATTEST: VILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: VILLAGE ATTORNEY Page 5 of 5